Guidelines For Club President
updated 9th July 2008
It will be the duty of the President to preside at meetings of the club (and the Board of
Trustees where applicable); to perform specific duties, (which the Board may assign);
and to discharge such duties as ordinarily pertain to the office of the President. The
President will be an ex officio member of all committees.
Duties of the president
The president should be "thoroughly familiar with the constitution of the club... at
the same time, any presiding officer will do well to bear in mind that no rules can
take the place of tact and common sense on the part of the chairman."
Meetings
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Open the meeting at the appointed time
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Announce the business before the assembly in proper order
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Recognize members entitled to the floor
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State and put to vote all legitimate questions
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Protect the assembly from frivolous or spurious motions
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Enforce rules relating to debate, order, and decorum
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Expedite business with due consideration for the rights of the members.
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Decide all questions of order
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Respond to inquiries relating to procedure or factual information bearing
on the business of the assembly
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Authenticate by signature all acts, orders, and proceedings when necessary
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Adjourn the meeting as appropriate.
The president should have on hand at each meeting the following material.
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The Constitution of the Club
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A list of all standing and special committees and their members.
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A memorandum of the complete order of business list all known matters that are
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to come up, shown in proper sequence under the correct headings.
Administrative duties
These are as defined in the club constitution. Often the president is an ex-officio member
of all committees except the nominating committee, which means he/she has all the rights
of committee members but is not obligated to attend meetings and is not considered in
determining if a quorum is present.